Minutes from Orange Runners’ Club AGM
MINUTES ORANGE RUNNERS’ CLUB AGM, 4 APRIL 2013
ANSON STREET SCHOOL, ORANGE, NSW
1. Meeting opened at 6.10pm.
2. PRESENT
Frank Ostini , Sandra Ostini, Kyle Ostini, Bryce Ostini, Joel Kitto, Sally Kitto, Bill Fairgrieve, Jane Fairgrieve, John Moss, Glenys Rosser, Sharon Fahy, Graham Fahy, Judy Tarleton, Brian Sharp, Gary Taylor, Daryl Roweth, Kim Roweth, Kinisha Roweth, Anthony Daintith, Jack Daintith, Hugh Daintith, Anna Daintith, Helen Roberts, Kay Davis, Rebecca Halls, Richard Eggleston, Matt Dean, Michael Sharp, Rodney Hocking, Peter Charles Mueller Esq, Letita Vidler, Stewart Vidler, Mike Cooper.
3. APOLOGIES
Gary Williams, John Bowmer, Caroline Moss, Louise Lloyd, Chris Davis, the Lamrocks.
4. CONFIRMATION of MINUTES of 2012 AGM
Moved: John Moss
Seconded: Kay Davis
5. PRESIDENT’S REPORT
President Frank Ostini reported that the ORC is better organised, more professional and larger than it has ever been. Membership continues to grow, we now have an automated timing system, which we can use to generate funds for the system’s maintenance and replacement, we continue to have ample volunteers and the club’s assets have grown.
Frank congratulated the Orange Running Festival (ORF) sub-committee – Kim Roweth, Anthony Daintith, Judy Tarelton and Brian Sharp, et al, on having run the most successful ORF yet, being the best organised, best funded, the running season’s (and our) first marathon, having the courses accredited and having the most volunteers and participants in our history. See separate report from the ORF sub-committee below (item 13). Frank also made special mention of the Fahys, Fairgrieves and Cottons for their work in establishing the early ORFs.
6. TREASURER’S REPORT
Acting Treasurer Bill Fairgrieve provided a Statement of Income and Expenditure and for the 1 April 2012 to 31 March 2013 period (see Attachment 1). In précis, the Club (excluding ORF accounts) had an accounts balance of $9,474, with income for the year of $11,069 and expenditure of $8,764.
Brian Sharp gave a report on the ORF finances (see Attachment 2). It showed that the ORF surplus had increased by $12,000 relative to the 2012 ORF to over $29,000, after $10,000 had been donated to this year’s charity (ODEEP).
There was discussion on the Club’s capacity to increase the charity donation. It was decided not to increase at this stage, given the potential need for the Club to put aside funds for the proposed storage shed (see below) and to ensure we can cover the initial costs of next year’s ORF.
MOTION: Acceptance of Treasurer’s Report
Moved: Mike Cooper
Seconded: Frank Ostini
Carried.
7. STORAGE SHED
Frank led discussion on the storage shed proposed the be built onto the amenities block in Elephant Park, and thanked Graham Fahey for his extensive work developing the proposal. The shed is anticipated to cost up to $25,000, without allowance for savings from potential Orange City Council contributions, considering the building will be owned by Council. Graham has prepared 4 options for sharing the work / costs with Council. There is also a council grant of $5,000 for which we can apply, should we decide to pursue the shed.
MOTION: ORC members support continued negotiations with Orange City Council towards building a storage shed in Elephant Park and seeks surety of access to Elephant Park as a running venue.
Moved: Kim Roweth
Seconded: Peter Mueller Esq.
Carried.
MOTION: That Orange Runners Club members support the commitment of up to $20,000 ($5,000 from ORC and $15,000 from ORF accounts) to the building of a storage shed in Elephant Park.
Moved: Richard Eggleston
Seconded: Frank Ostini
Carried.
8. ELECTIONS – ORC Committee 2013–2014
All positions for 2013-2014 declared vacant.
PRESIDENT
Nominees: Frank Ostini
Moved: Sally Kitto
Seconded: Beck Hall
Nomination accepted.
Frank Ostini declared President
VICE PRESIDENT
Nominees: Jane Fairgrive
Moved: Frank Ostini
Seconded: Graham Fahy
Nomination accepted.
Jane Fairgrieve declared Vice President
TREASURER
Nominees: Bill Fairgrieve
Moved: Brian Sharp
Seconded: Sharon fahy
Nomination accepted.
Bill Fairgrieve declared Treasurer
SECRETARY
Nominees: Mike Cooper
Moved: Jane Fairgrieve
Seconded: Graham fahy
Nomination accepted.
Mike Cooper declared Secretary
9. VOTE OF THANKS TO OUTGOING EXECUTIVE
Frank thanked Joel Kitto and Stewart Vidler for the dedication and assistance in the previous year.
10. OTHER CLUB ROLES
Handicapper: Michael Sharp
Publicity Officers: Matt Dean (Autumn), Daryl Roweth (Winter), Jack Daintith and Kinisha Roweth (Spring), Kinisha Roweth and Jack Daintith (Summer)
Fund raising Co-ordinator: Richard Eggleston
ORC Signs: Rod Hocking
Running Program: Sandra Ostini
ORF Committee: Kim Roweth, Anthony Daintith, Judy Tarleton, Brian Sharp
Uniform / Merchandise: Cath Davis
Course Markers: Gary Williams, Peter Mueller Esq.
Safety Officer: John Moss
Social Media: Brett Sammut
Internet: Joel Kitto
11. ANNUAL MEMBERSHIP FEES
For 2014-15 will be $70 for families, $30 for individuals and $15.00 for students.
12. REVIEW OF HEALTH AND SAFETY GUIDELINES
The Club’s health and Safety guidelines were reviewed and endorsed (see Attachment 3). We need to ensure that the guidelines are included with membership forms.
13. ORANGE RUNNING FESTIVAL
Our most successful running festival yet. See Attachment 4.
14. GENERAL BUSINESS
General discussion on Wednesday and Sunday run starting times.
MOTION: All Sunday runs to start at 9.00am.
Moved: Sally Kitto
Seconded: Matt Dean
Carried.
MOTION: Wednesday runs to start at 5.15pm AEDT and 4.45pm AEST
Moved: Matt Dean
Seconded: Anthony Daintith
Carried.
General discussion on the use of the Club’s new timing chip system.
MOTION: All members of the Club must purchase a timing chip
Moved: Stewart Vidler
Seconded: Anthony Daintith
Carried.
15. Meeting closed at 8.20pm
Click here to download a copy of the AGM minutes (.pdf format)
Click here to download a copy of the AGM attachments including financial reports (.pdf format)